Transportation Planning Guide

Six Things to Know Before You Start Planning

You don’t have to have every detail figured out before contacting us. But these six pieces of information will help your transportation provider understand what your group needs.

1. How Many People Are Traveling?

Start with your best estimate. Your passenger count helps determine the size and number of vehicles you’ll need.

2. Where Are You Starting?

Include the exact pickup location whenever possible. Large campuses, hotels and event venues may require a specific loading area.

3. Where Are You Going?

For a simple trip, this may be one destination. For conferences, tours and multi-day trips, provide every planned stop.

4. What Time Do You Need to Arrive?

This is often more important than your desired departure time. Your transportation provider can work backward to account for travel time, stops, loading and traffic.

5. What Are You Bringing?

Luggage, band instruments, athletic equipment, trade-show materials and other items can affect which vehicle is the best fit.

6. When Are You Returning?

Include your anticipated return time and any transportation you’ll need while you’re at the destination.